The easiest way to manage your company records

InfoDocs is the online solution that keeps your companies compliant and stores all your company records in one place.

What are company secretarial requirements?

Every registered company must meet certain requirements to remain active and trading in South Africa. These include filing an annual return, notifying the government of changes to company, director, member and officer information, maintaining a register of shareholders and producing various company records.

Traditionally, professionals are hired to manage these requirements. But ultimately, it is the responsibility of the directors to ensure the company is compliant and their records are kept up-to-date. InfoDocs solves this challenge by providing a simple and secure online platform which all relevant parties can securely access.

Join the proudly South African companies on InfoDocs South Africa

How does it work?

InfoDocs takes the complexity out of company secretarial. Simply search for a company by name or registration number and import registered company, director and member information in seconds, ensuring your records are accurate and verifiable (director search also available).

File returns and submit amendments in half the time with consistently high-quality document templates (drafted by lawyers) pre-populated automatically. Alerts and notifications keep you informed of transaction statuses and deliver confirmation documents directly to your email address.

Click here to watch the intro video (1min)

Create share registers

Every company is required to maintain a register of shareholders (aka "share register") as per Section 50 of the Companies Act (as amended). Statistics indicate less than 10% of companies comply with this requirement.

InfoDocs makes it incredibly easy to create a share register by guiding you through the relevant transactions, pre-populating key fields and automatically generating minutes, resolutions, share certificates and other professional templates. With each transaction, you can record share prices, certificate numbers and other important details. You can also record changes to authorised shares, share conversions, buybacks, redemptions and more.

Click here to download the free infographic

"InfoDocs is powered by AWS to bring you the best,
most secure secretarial software on the market."

File annual returns

Every company is required to submit an annual return as per Section 33 of the Companies Act (as amended). This is to indicate the company is still active (even dormant) and failure to do so will result in the company being issued penalty fees before eventually being deregistered altogether.

InfoDocs automatically checks whether your annual returns are outstanding and reminds you when they are due. Submit with either Financial Accountability Supplements ("FAS") or Annual Financial Statements ("AFS") (what is the difference?) directly from the dashboard. Includes annual return fee, audit requirement and public interest score calculators, as well as our radically simplified compliance checklist.

Manage access

Every company is required to keep its statutory records for a minimum of 7 years and to provide access on request to stakeholders as per Sections 24 and 26 of the Companies Act (as amended). This includes directors, members, shareholders and other appointed officers whose job it is to maintain these records.

InfoDocs allows you to securely share and manage access by providing edit or view-only access to individual companies or portfolios. This is done in accordance with the Protection of Personal Information ("POPI") and Promotion of Access to Information Acts ("PAIA").

Click here to view our privacy policy

"Beautifully designed, professional templates.
Custom branding and reports also available."

Pricing options

We charge a simple and affordable fee per company (excl. VAT).

From only

R100

per month*

*For your first company

From only

R250

per year*

*Per additional company

CIPC transactions

We charge submission fees on paid transactions only.

CIPC transactions Cost
Address changes FREE
Director changes FREE
Member changes FREE
Document requests R 20 + CIPC fees (R 30)
Annual returns* R 50 + CIPC fees (R 100+)
Financial year end changes R 50 + CIPC fees (R 100)
Authorised share changes R 50 + CIPC fees (R 250)
New company registrations** R 75 + CIPC fees (R 175)

*Includes the submission of the CIPC compliance checklist

**Private company with a standard MOI (incl. name reservation)

Link your CIPC account to unlock free transactions!

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